Affiliate Privacy Policy

1. Scope of this policy

This Affiliate Privacy Policy applies to information collected from individuals who apply to join, are accepted into, or participate in the TeachSmartHQ Affiliate Program. It covers affiliate-related information collected through application forms, the affiliate portal, referral links, cookies, visit tracking, conversion tracking, payout processing support, and related communications.

This policy does not replace the privacy policy that applies to the general TeachSmartHQ website. Instead, it adds affiliate-specific details about how affiliate data and referral activity may be handled.

2. Information we collect

Depending on how you interact with the affiliate program, TeachSmartHQ may collect the following categories of information:

3. How we use affiliate information

TeachSmartHQ may use affiliate information to review applications, approve or deny participation, create and manage affiliate accounts, track referrals, calculate commissions, review payout eligibility, communicate with affiliates, maintain security, detect fraud or abuse, enforce program rules, and improve the affiliate program over time.

We may also use affiliate data to:

• Provide access to the affiliate portal and related tools
• Generate and manage affiliate referral links
• Track visits, conversions, commissions, and performance activity
• Verify compliance with affiliate terms, brand guidelines, and promotional standards
• Respond to affiliate support requests and account questions
• Maintain records for internal operations, financial review, and business administration
• Protect TeachSmartHQ, its customers, and its systems from misuse, fraud, or unauthorized activity

4. Referral tracking and cookies

The TeachSmartHQ Affiliate Program relies on referral tracking technologies to attribute qualifying visits, leads, and purchases to approved affiliates. This may include the use of referral links, browser cookies, tracking parameters, session data, and similar technologies.

When a visitor clicks an affiliate link, TeachSmartHQ may place or read a cookie or use another tracking method to determine whether a later purchase or action should be associated with the referring affiliate. The length of time that referral data remains active may depend on the current affiliate system configuration and program rules.

Referral tracking may be affected by browser settings, privacy tools, cookie restrictions, user behavior, ad blockers, multiple-device usage, or other technical limitations. Because of this, TeachSmartHQ cannot guarantee that every click, visit, or action will be tracked in every circumstance.

5. How information may be shared

TeachSmartHQ does not sell affiliate personal information in the ordinary course of business. However, affiliate-related data may be shared when reasonably necessary to operate the program and support the business.

Information may be shared with:

• Service providers or software platforms that help operate the website, affiliate system, analytics, communications, or payments
• Professional advisors, contractors, or administrators supporting lawful business operations
• Authorities, legal representatives, or other parties when required to comply with applicable law, legal process, or enforcement needs
• Successors or counterparties involved in a merger, acquisition, reorganization, or transfer of business assets, if permitted by law

TeachSmartHQ may also review and use affiliate information internally to investigate suspicious traffic, fraudulent referrals, policy violations, or misuse of the program.

6. Data retention

TeachSmartHQ may retain affiliate information for as long as reasonably necessary to operate the affiliate program, maintain business and financial records, resolve disputes, enforce agreements, meet legal obligations, and protect the platform.

Retention periods may vary depending on the type of information involved, whether the affiliate account remains active, whether referral or payout history exists, and whether the information is needed for compliance, auditing, tax, legal, or operational purposes.

7. Security

TeachSmartHQ uses reasonable administrative, technical, and organizational measures to help protect affiliate information. However, no online platform, software system, transmission method, or storage system can be guaranteed to be completely secure.

Affiliates are responsible for protecting their login credentials, maintaining the security of their own devices and accounts, and notifying TeachSmartHQ promptly if they suspect unauthorized access or account misuse.

8. Your rights and choices

Depending on your location and applicable law, you may have certain rights regarding personal information, such as the right to request access, correction, deletion, or other privacy-related actions. TeachSmartHQ will review such requests in accordance with applicable law and the legitimate needs of operating the affiliate program.

Affiliates may also update certain account details through the affiliate portal or by contacting TeachSmartHQ through the appropriate support channel.

Please note that some information may need to be retained even after a deletion request if required for business records, fraud prevention, legal compliance, payout history, dispute resolution, or contract enforcement.

9. Children’s privacy

The TeachSmartHQ Affiliate Program is not directed to children, and TeachSmartHQ does not knowingly collect affiliate application information from children. If we become aware that information has been submitted in a way that violates applicable age requirements, we may remove or restrict the related account or records as appropriate.

10. Policy updates

TeachSmartHQ may update this Affiliate Privacy Policy from time to time to reflect operational, legal, program, or platform changes. When updates are made, the revised version may be posted on this page with an updated effective date.

Continued participation in the affiliate program after updates are posted may be treated as acceptance of the revised policy, to the extent permitted by law and your affiliate agreement.

11. Contact

If you have questions about this Affiliate Privacy Policy or the TeachSmartHQ Affiliate Program, please contact us through the main TeachSmartHQ contact channel.